OUR COMMITMENT TO PRIVACY
RE/MAX Little Oak Realty is committed to maintaining the security, confidentiality and privacy of
has been developed in compliance with the British Columbia Personal Information Protection
Act. For further details please refer to;
SCOPE OF POLICY
This Policy applies to RE/MAX Little Oak Realty and its collection, use and disclosure of
personal information relating to its employees.
This Policy does not impose any limits on the collection, use or disclosure of the following
information by RE/MAX Little Oak Realty:
· Your business contact information;
· Your work product information; and
· Certain publicly available information.
RE/MAX Little Oak Realty has designated a Privacy Officer who is responsible for RE/MAX Little
Oak Realty compliance with this Policy. The Privacy Officer may be contacted as described
When collecting personal information, RE/MAX Little Oak Realty will state the purpose of
collection and will provide, on request, contact information for the Privacy Officer who can
answer questions about the collection.
RE/MAX Little Oak Realty collects uses and discloses personal information for purposes
authorized or required by law and for the following reasons:
● To make decisions about hiring, promoting, remunerating, awarding/recognizing,
demoting and terminating you;
● To respond to any medical emergencies;
● To arrange and administer medical, dental, insurance, pension and other benefits and to
meet the requirements of benefits providers;
● To meet pension standards requirements;
To protect RE/MAX Little Oak Realty, customers and other employees from theft, fraud and
similar risks; to process and administer payroll and meet regulatory and legal requirements
relating to same (for example, Canada Customs and Revenue Agency requirements);
● To determine, administer and document training, educational and licensing
● To monitor, document, assess and address employee performance;
● To maintain appropriate employee/employer communication;
● To process expense claims;
● To verify information provided by or about an employee which is necessary to manage
and administer the employment relationship;
● To administer and document vacation leaves and sick days/leaves;
To monitor, document, assess and address employee adherence to policies and to address
other security and internal control matters (may include monitoring of computer use); and
generally to manage your employment relationship.
The above collections, uses and disclosures are a necessary part of your employment
relationship with RE/MAX Little Oak Realty.
When personal information that has been collected is to be used for a purpose not previously
identified, RE/MAX Little Oak Realty will identify the new purpose and obtain your consent
unless the use is authorized or required by law.
LIMITS ON COLLECTION OF PERSONAL INFORMATION
RE/MAX Little Oak Realty will not collect personal information indiscriminately and will limit
collection of personal information to that which is reasonable and necessary to establish,
manage or terminate your employment and which is reasonable and necessary for the purposes
consented to by you. RE/MAX Little Oak Realty will also collect personal information as
authorized by law.
LIMITS FOR USING, DISCLOSING AND RETAINING PERSONAL INFORMATION
Your personal information will only be used or disclosed for the purposes set out above and as
authorized by law.
RE/MAX Little Oak Realty will keep personal information used to make a decision affecting you
for at least one year after using it to make the decision. RE/MAX Little Oak Realty will destroy,
erase or make anonymous documents or other records containing personal information as soon
as it is reasonable to assume that the original purpose is no longer being served by retention of
the information and retention is no longer necessary for legal or business purposes.
RE/MAX Little Oak Realty will take due care when destroying personal information so as to
prevent unauthorized access to the information.
RE/MAX Little Oak Realty will make a reasonable effort to ensure that personal information it is
using or disclosing is accurate and complete.
If you demonstrate the inaccuracy or incompleteness of personal information, RE/MAX Little
Oak Realty will amend the information as required. If appropriate, RE/MAX Little Oak Realty will
send the amended information to third parties to whom the information has been disclosed.
When a challenge regarding the accuracy of personal information is not resolved to your
satisfaction, RE/MAX Little Oak Realty will annotate the personal information under its control
with a note that the correction was requested but not made.
SAFEGUARDING PERSONAL INFORMATION RE/MAX: Little Oak Realty protects the
personal information in its custody or control by making reasonable security arrangements to
prevent unauthorized access, collection, use, disclosure, copying, modification, disposal or
RE/MAX Little Oak Realty will take reasonable steps, through contractual or other reasonable
means, to ensure that a comparable level of personal information protection is implemented by
the suppliers and agents who assist in providing services to you or to RE/MAX Little Oak Realty.
Some specific safeguards include:
● Physical measures such as locked filing cabinets;
● Organizational measures such as restricting employee access to files and databases as
● Electronic measures such as passwords and firewalls; and
● Investigative measures where RE/MAX Little Oak Realty has reasonable grounds to
believe that personal information is being inappropriately collected, used or disclosed.
Note that confidentiality and security are not assured when information is transmitted through
email or other wireless communication.
You have a right to access your personal information held by RE/MAX Little Oak
Upon written request and authentication of your identity, RE/MAX Little Oak Realty will provide
you with your personal information under its control. RE/MAX Little Oak Realty will also give you
information about the ways in which that information is being used and a description of the
individuals and organizations to whom that information has been disclosed.
RE/MAX Little Oak Realty will make the information available within 30 days or provide written
notice where additional time is required to fulfil the request.
In some situations, RE/MAX Little Oak Realty may not be able to provide access to certain
personal information (e.g., if disclosure would reveal personal information about another
individual, the personal information is protected by solicitor/client privilege, the information was
collected for the purposes of an investigation or where disclosure of the information would reveal
confidential commercial information that could harm the competitive position of RE/MAX Little
Oak Realty. RE/MAX Little Oak Realty may also be prevented by law from providing access to
certain personal information.
Where an access request is refused, RE/MAX Little Oak Realty will notify you in writing,
document the reasons for refusal and outline further steps which are available to you.
RE/MAX Little Oak Realty will, on request, provide information regarding its complaint
Any inquiries, complaints or questions regarding this Policy should be directed in writing to the
RE/MAX Little Oak Realty Privacy Officer.
RE/MAX Little Oak Realty
Attention: Privacy Officer
#9 2630 Bourquin Cres. West. Abbotsford, BC V2S 5N7
Facsimile: 604-850-2325 E-mail: firstname.lastname@example.org